Based on observations and internal analyses at IFS, we saw that what many companies initially viewed with scepticism has proven to be a real opportunity. The analyses reveal that the results of unannounced IFS Food Audits are, on average, superior to those of announced audits. 

The added value of unannounced audits

Unannounced audits increase credibility

Auditors performing regular announced audits told us that in some cases, sites were specifically 'prepared' for their visit. Consequently, they doubted whether the principles of the IFS Standard were followed in these organisations' day-to-day activities. Considering this, we can state that conducting unannounced audits demonstrates compliance and provides stakeholders with confidence that the manufacturing sites operate at a consistent safety level and comply with IFS Requirements daily.

A robust food safety culture pays off

Finally, working in this way can motivate everyone involved. As we regularly observe in social media posts, employees can take great pride in their company when it passes the IFS Audit and remain motivated to maintain the excellent work. Ultimately, a robust food safety culture yields numerous benefits for the company.

Be well-prepared for food inspections

Implementing a sound food safety culture, where the organisation is "audit-ready" every day, means a company is well prepared for official inspections. This is an additional aspect which adds value to the unannounced audit.

Unannounced audits with IFS

The IFS Star Status indicates a successful unannounced IFS Audit

IFS Food Safety Checks

We offer an additional option, that is especially interesting for small and medium-sized food suppliers and food wholesalers. These organisations may not always have the capacity to provide sufficient personnel during the required 16-week period in which unannounced food audits can take place. In such cases, retailers within the IFS Network may request an IFS Food Safety Check. This is an unannounced, one-day on-site assessment conducted by an IFS Management GmbH auditor, who checks the HACCP, hygiene and GMP requirements. 

Our tips and tools to prepare for unannounced audits

Finally, we would like to give practical tips and tools to support organisations in preparing for and successfully passing an unannounced audit. 

All relevant staff members should be familiar with how the system works, what is expected of them, and why certain procedures must be followed. It also helps when more people know where to find documentation and know the procedures and policies, so they can answer questions or provide the necessary papers to the auditor.

IFS Training Providers offer industry training using official training materials developed by IFS. You can find a list of approved training providers on every IFS Standard or Program page.

Simply go to the IFS Portfolio on our homepage, choose your standard or program, and use the Training Provider Search in the Train section in the Roadmap to Certification.

Operate in a manner that allows for an audit to be conducted daily. You can achieve this by conducting internal audits and performing regular inspections and process checks. The following tools can assist you:

• IFS auditXpress Neo Software (AXP Neo) - supports the reporting of internal audits. It is available in several languages and can be downloaded from your login area in the IFS Database. Ensure you obtain login data from your certification body.
• IFS App - supports your internal audits and offers additional features. It is available in the Google Play Store and Apple App Store.
• IFS Trend Risk Monitor - helps you effectively monitor the market for possible supply chain risks related to your specific product scopes. It enables you to stay current on relevant issues in your supply chain and to be prepared for auditor questions on food or product fraud and risk management. This tool is available exclusively to certified businesses when entering the IFS Database.

Conducting internal audits is one way to prepare for unannounced audits. You could also work with recognised IFS Consultants who advise you on implementing food safety and quality management processes in line with your IFS Standard requirements and specific business needs. You can find a suitable consultant in the IFS Consultant Search on every IFS Standard or Program Page.

Simply go to the IFS Portfolio onour homepage, choose your standard or program, and use the Consultant Search in the Implement Section in the Roadmap to Certification.

IFS has regional offices and representatives in several countries worldwide. We regularly organise IFS Focus Days and are present at numerous industry fairs, congresses and events. Contact us directly at these occasions or via the online contact form.

With these tips and tools, you can confidently navigate unannounced audits. Let's work together to strengthen food and product safety and establish a robust safety culture.

For more information about your standard or program, you are welcome to visit the following web pages: